Allocations and Admin Supervisor - Diamond Bus South East

Pay Rate: £16.00 per hour based on 45 hour week

Job Title: Allocations & Admin Supervisor
Department: Operations
Location: Diamond Bus Se Esso Garage
Salary Range: £16.00 per hour – weekly pay in arrears
Position Type: Full time
Reports To: Regional Operations Manager
Direct Reports: Drivers

ROLE AND RESPONSIBILITIES

The role of the Allocations & Admin Supervisor is to ensure all driving duties are allocated efficiently and to conduct administration tasks as directed by the Regional Operations Manager.

Specific daily/weekly tasks are responsibilities are:

Complete forward duty allocations ensuring all duties are covered.
Use all available staff to ensure all duties are covered.
Manage the use of agency drivers efficiently.
Post the daily run out sheets.
Consult with schedules to ensure all duties are correct.
Consult with the Duty Manager to cover any private hire, rail replacement or other work as required.
Monitor driver's hours compliance and report all breaches.
Ensure all duties are loaded in accordance with school days, and non-schooldays.
Create rotas for bank holidays and non-schooldays when required.
Allocate drivers to rotas.
Work closely with the duty controller to ensure all duties are covered and staff lost mileage is minimised.
Allocate drivers work efficiently.
Manage drivers' holiday, ensuring an even number of drivers are on holiday at one time, and ensuring all drivers take their annual entitlement.
Monitor driver absence/sickness, work with the controllers to ensure all drivers have a return-to-work interview on the day they return.
Complete weekly driver pay on Mondays and sent to payroll.
Maintain a record of agency hours and send to the relevant agency on Mondays.
Reconcile daily revenue and undertake investigations into drivers paying short and or ticket annulments.
Maintain the CDP machine.
Supervise the cash collection, send collection receipts and report missed collections.
Conduct investigation as required.
Complete daily/weekly/monthly reports as required.
Report driver's numbers and vacancies to the Regional Operations Manager weekly.
Conduct all tasks/administration as directed.
Consult with Surry County Council, TFL and other contract holders concerning road works, diversions etc.
Publicise diversions, road works, route changes in a timely manner.
Consult with recruitment and provide and update on vacancies.
Enter new drivers details into Omnidas and assign to a rota.
Arrange route learning for new and existing drivers as required.

Company Responsibilities

To undertake any additional duties at the request of your line manager, which is deemed to be within your competency.
To adhere to all Rotala policies and procedures.
To undertake any training and development activities at the request of your line manager.
To comply with all Safety policies and support new initiatives.

Health and Safety Responsibilities

To always comply with your responsibilities for Health and Safety.
To ensure compliance with legislation, company policies and procedures.
To ensure that risk assessments are conducted for areas and activities under your control, so that appropriate control measures are implemented.
To report incidents, near misses and dangerous occurrences in a timely manner and ensure effective remedial action is taken where required.
To promote and implement Injury Prevention measures and safe working practices by means of campaigns/initiatives and to promote a positive attitude to safety through your own personal leadership.

Environmental Responsibilities

To encourage colleagues to report leaks and spillages promptly.
To ensure that waste is segregated appropriately to maximize recycling and that lighting and heating in the depot and offices is used efficiently.

Skills, Experience and Qualifications Required

Previous duty allocations experience advantageous.
PC literate.
Competent in Microsoft Word, Excel, Outlook, and PowerPoint.
Flexible.
Knowledge of Domestic & European driving hours.
Numeracy skills.
Leadership skills.
Excellent communications both verbal and written.