Fleet Co-ordinator North West

JOB DESCRIPTION

Plan 21- continuing “On Our Journey to Everyday Greatness”

Any colleague accepting the commitment of this Job Description MUST ensure they share and have a comprehensive understanding of Senior Management’s Vision, Ambitions, Passion, Determination and Commitment to be the absolute best we can be in all areas of our business. Our Commitment is to each other, all our employees and our greater stakeholder group.

This Vision embraces the fact that every moment we should reflect on experiences, seek to improve, develop our own development plans. In addition, we should encourage and support our peers to do the same.

This Job Description highlights specific areas and functions which seek to underpin this Commitment. Thank you for joining the team.

Job title: Fleet Co-ordinator North West

Reporting to: Engineering Manager

Location: North West Region depots.

In-Direct Reports: Fleet Engineers

Direct Reports: None.

Basic Purpose of Role

Reporting to the Engineering Manager, the focus will be to demonstrate excellent administration support for the Engineering Team ensuring the Freeway system is continually updated and any maintenance and fleet records are current and up to date.

Main Duties

Ensure all engineering and safety records are correctly processed and filed in accordance with Company procedures.
Identify any areas of concern relating to Freeway, engineering records, procedures and personnel and report them to the Engineering Manager if unable to resolve them through the Engineering Managers. Examples include cleaning performance and job time sheet completion.
Provide support to the Engineering Manager for note taking and any other ad hoc requests such as disciplinary and grievance meetings.
Liaise with the operation/commercial team on issues relevant to the Fleet provision.
Ensure that the regional engineering pay, and sickness data is accurately recorded and communicated to payroll in a timely manner.
Support engagement with the depot engineering team, including Skilled and non-skilled roles, engineering supervisors and Stores personnel utilising Freeway.
Undertake any additional administrative tasks within your skills and capabilities.
To work in accordance with Rotala policies, standard operating procedures, and all relevant legislation.
To deliver any agreed key performance indicators.
To ensure a positive working relationships between the Business and key Stakeholders.

Special Working Conditions

Deemed to be a “key position” under the working time regulations.
Ability to travel across the operating area.
Ability to work shifts across the whole week aligned to the operating hours and needs of the business.

Company Responsibilities

To undertake any additional duties at the request of your line manager, which is deemed to be within your competency.
To adhere to all Rotala policies and procedures.
To undertake any training and development activities at the request of your line manager.
To comply with all Safety policies and support new initiatives.

Health and Safety Responsibilities

To comply with your responsibilities for Health and Safety at all times.
To ensure compliance with legislation, company policies and procedures.
To ensure that risk assessments are carried out for areas and activities under your control, so that appropriate control measures are implemented.
To report incidents, near misses and dangerous occurrences in a timely manner and ensure effective remedial action is taken where required.
To promote and implement Injury Prevention measures and safe working practices by means of campaigns/initiatives and to promote a positive attitude to safety through your own personal leadership.

Environmental Responsibilities

To encourage colleagues to drive more fuel efficiently.
To encourage colleagues to report leaks and spillages promptly.
To ensure that waste is segregated appropriately to maximize recycling and that lighting and heating in the depot and offices is used efficiently.

Skills, Experience and Qualifications Required

Excellent communication and interpersonal skills.
Great time management ability.
Strong Operational background.
Computer skills with essential organisational aptitude.
Self-reliant and straightforward communicator with skill sets to promote the customer facing business, in a positive light with the capacity to inspire in a structured and encouraging way.
The role will require the successful candidate to attend regular face to face review meetings, so a professional manner, can-do attitude and good communication skills are a must.

Performance Measures

Fleet control plan
MOT plan
Cleaning plan

This list is not exhaustive, and the employee will be expected to undertake any other reasonable duties or function and provide cover for other staff members as deemed necessary by management.

REVIEW ARRANGEMENTS

The details contained in this Job Description reflect the content of the job at the date it was prepared. However, it is inevitable that over time, the nature of the jobs may change. Existing duties may no longer be required, and other duties may be gained without changing the general nature of the post or the level of responsibility entailed. Consequently, Rotala will expect to revise this Job Description from time to time and will consult with the post holder at the appropriate time.